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Six Smart Ways To Beat Information Overload
Someone has rightly said – ‘ information is power ‘. There’s nothing more valuable than getting the right information at the right time. And as always, the internet, with its abundant sources of information, is there to satiate as well as increase your desire for information.
I’m sure you’d agree that this power seems to overpower us everyday. How many days have you felt that you could have been more productive if you had not been twittering or checking emails or reading feeds the entire day? How many times has it happened that you completely lose track of time when you are watching news or browsing through your friends’ updates in Facebook?
The truth is that you need information. Avoiding reading feeds or logging into Facebook isn’t the solution. You need to filter and use information effectively. And that can only happen when you are more systematic in your approach towards dealing with the plethora of information you get everyday. Here are six tips to help you get started.
- Know what’s causing it
It’s important to know what’s causing the information overload. Most people would go about checking their emails ten times everyday without realizing that it is a part of the information overload which they are facing.Analyze your work day and decide on the activities which are essential and the ones which you could profit from doing less. For different people, it could be different things. It could be twitter for you and RSS feeds for someone else.
- Manage email
I have talked about managing your email before on this blog. It’s true that a lot of us are addicted to checking email every 10 minutes. I was once too. Here’s a tip – if you get less than 50 emails per day then check your email 3 times per day and allot 20 minutes to each of those time slots. Make sure you evenly spread those time slots throughout the day. And whether you check it on your PC or iPhone, stick to those time slots and resist the temptation to check email during rest of the day.Those who get more than 50 emails per day, delegate the task to someone else. Set up auto-forward rule and train your virtual assistant. You may not want every email to reach your assistant’s inbox so you may set up filters in your email based on the sender’s email address.
Seriously, if you are someone who gets more than 50 emails per day, you need to start looking for an assistant to handle them.
- RSS feeds
The main intent behind the invention of RSS was to let people have access to information at one place and save them time. However, it could easily turn into a potential source of information overload which would suck your time instead of saving it.When it comes to managing RSS feeds, prioritization is the key. Here are 8 useful tips to manage and avoid RSS overload. If you are a Google Reader user like me then here are some more tips to make you more productive while using it.
- Set time frames. Use a timer
It’s really easy to lose track of time when you get sucked into one of the myriad sources of information on the net. It could happen to you when you are on twitter. It happens to me when I am watching Youtube videos. I vow to do it for ten minutes and end up spending an hour on it. Sounds familiar ? I’m sure it does.Setting time frames for work and play is a good approach towards solving this problem. And to make sure you respect that time frame, use a timer. It could be a physical timer device or a software like this one.
- Avoid immediacy
Most of the time we get distracted by a random source of information like a twitter message, a breaking news, a video or an excellent article we come across while searching for something else. These things tempt us to give them immediate attention. And that’s what we need to avoid.Learn to save for later. Consume the information later, not instantly. Again, that’s when setting time frames does the trick. When you know you would have the time later for fun, you would hesitate less while saving things for later.
- Don’t go after every source
Filtering information sources is an important step towards beating information overload. Identify the type of information and associate one major source with it. And refer only to that source. For example, I have stopped reading newspapers and watching news channels. I have identified certain sources on the internet where I read all the news I want. Get the picture ?
Have some other great tips to deal with information overload ? Lets hear them in the comments.
Cheers,
Written on 7/7/2009 by Abhijeet Mukherjee. Abhijeet is an internet entrepreneur who loves writing about tech, productivity, blogging & making money online. Catch him at Jeet Blog and also subscribe to his weekly newsletter.
Thinking of Starting an Internet Business? Self and Business Assessments to Consider to Avoid Failure
It is estimated that about 60% of businesses fail within the first 2 years after business startup. This statistic is even more gruesome with internet businesses, this is because of the real and sometimes hyped up stories on the internet of how people make thousands of dollars online within a short period of time, the freedom they enjoy, and the extra time they get to spend with their family, unfortunately, a lot of people after digesting such stories just take a blind plunge into different kinds of internet businesses without due diligence. In the end they lose money, waste time and energy and in the end throw their hands up feeling very disgruntled about making money on the Internet. But yet there are people who make a fortune on the internet and make a living online and so the question is: Why do some people succeed and others fail in their internet business? What due diligence am I referring to that someone should employ before starting up an internet business? This article will attempt to answer the question.
Now there are some essentials you should consider before thinking of even starting up an Internet Business.
- A personal computer connected to the Internet: Unless you have your own computer connected to the Internet you shouldn’t consider having an internet business.
- Be computer literate: Spend some time to acquire knowledge about how to use the computer and the internet even though you have an expert at it who works for you.
Now before you venture into ANYTHING at all a healthy dose of honest Self Assessment is needed, as well as a healthy dose of Business Assessment. Here I will divide assessment into 2 parts:
- Personal assessment
- Business assessment
Personal Assessment:
- Do I have the entrepreneurial drive? Not everybody is cut out to be their own boss, some would rather work for someone else and get paid at the end of the week or month rather than struggle to start a business. You need to figure out which applies to you and with that, focus your energy and time.
- Persistence: If you read the classic Think and Grow Rich by Napoleon Hill, you would find out that the whole essence or secret that the book was trying to convey on how to get rich is just one word, PERSISTENCE. Unless you have a burning desire to succeed against all odds you will never succeed in your Internet Business. Nothing good comes easy.
- Procrastination: Do not wait to get every nitty- gritty detail ready before you start. Starting your Internet Business is very much like learning how to ride a bicycle, unless you push the pedal wobble and get a few bumps and bruises you would never became an adept. Like the Nike slogan: “Just Do It” and you would learn along the way.
Business Assessments and things to consider to Avoid Internet Business Failure
- Get a mentor: This is very important so you beat the learning curve and avoid failure quickly. The mentor should be a guru in your chosen online business. It should be someone that you have researched upon very well and who makes money online. One of the yardsticks to know is that you would hear or read about a particular mentor from several sources like newsletters, blogs, forums etc. Review all his or her websites and join his or her newsletter, before you consider signing up for his or her membership site or getting the mentor’s materials.
- Do you have an existing business and want to take it online? Research on your competition or other people in your area of business. See what they are doing online and what makes them successful and try to mimic their success.
- Do you have a particular passion? If you do, then do some research on people who are in this business and see how you can transform your passion into an online business? One of the ways you can do a research is by going to Google.com type in your passion and browse through the websites in your chosen field.
- What are your strengths? You can use your strengths or unique skill or knowledge as your unique selling point to set yourself apart from your competition
- Money: Set aside enough money to get your internet business up and running.
- Time: Invest at least 2 hours every day in starting up your Internet business till it is up and running